Omnitrans Warranty Coordinator Frank Flores loves a challenge. From dumpster diving in scrap metal bins to researching manufacturer warranties, he’s willing to do whatever it takes to turn old metal parts into dollar signs. Thanks to his diligence and dedication, Omnitrans has recovered more than $307,000 in warranty claims in the last fiscal year!
When Frank was promoted from Parts Clerk to Warranty Coordinator three years ago, he was up against some heavy competition for the position. His strong analytic skills and systematic approach to claims and recovery made him stand out as a contender.
“Frank is a problem-solver,” explains Materials Manager Rick Barone. “He’s very proactive in finding new and better ways of doing things that benefits everyone. He’s also not afraid to get his hands dirty. I’ve even caught him dumpster diving for parts in the scrap metal bins.”
“Thanks,” Frank laughs and adds “I only dumpster dive at work. It’s actually not a hobby. I basically search through the bins to see if I can find anything that might still be covered under a manufacturer’s warranty. The mechanics know when the warranty on a vehicle has expired, but they may not know that a specific component is still warrantied by the manufacturer.”
“He also incredibly organized and keeps impeccable records,” Rick points out. “A lot of guys in his position have extensive knowledge in their heads, but they’re not great at documenting information and communicating it to others. Frank does it all.”
Procurement Director Jennifer Sims agrees. “Frank has brought a level of analytics to the process that Omnitrans has never had before. He provides a very different systematic approach to how we handle claims and recovery.
“For example, Frank developed a special tagging system. Now instead of parts just being tossed into a warranty bin, each item is tagged by the mechanic with as much information as they know. This makes it much easier to research where we ordered it from, how long we’ve had it, and if there is any warranty left. Frank’s been very instrumental not only in improving communication between the mechanics and the procurement team, but also in developing tools within SAP that allow us to track that warranty information. This helps automate the process and makes it easier for the mechanics.”
Frank credits his coworkers for making the process work. “It really is a team effort, and I appreciate everything they do. And the mechanics—they’re a great bunch of guys. I wouldn’t be able to do my job without them. They’ll even double-check a part for me to see if it’s still viable and something we can clean up and reuse.”
“When you look at the volume of claims that Frank is recovering,” Sims points out. “It’s more than double what we were able to do in the past. When budgets are tight, he’s actually saving job positions by maximizing our resources.”
“It feels good to know that what you do has that kind of impact,” says Frank. “It makes you want to do all you can. That’s why I don’t have a problem reaching into a dumpster.”
An eight-year veteran with Omnitrans, he tells us he plans to stay with the agency until he retires.
“Prior to working here, I was a manager at Auto Zone. I love helping people, and they appreciate it. You can see it in people’s faces. But I didn’t feel I could run a business the way I wanted to. Here I feel I have more ownership in it. I am so thankful that I came to Omnitrans. I enjoy what I do, and I wouldn’t trade it for anything. I work with great departments and a great staff down here. I never dread coming to work.
“I like the consistency,” he explains. “I’d like to think that if someone came in and worked along beside me that the process would be very clear. For example, one of the things I’ve always said is that if your boss wants something turned in by Tuesday, you turn it in on Monday. If they want to know what has the highest rate of recovery, I can be that quick in turning in numbers.
“I also like the fact that I’m often working with the manufacturers now instead of just going through the vendor. By going direct, I’m able to skip the middle-man and build up direct relationships with the manufacturers. Not only does it help our recovery process, it’s been beneficial to them as well. If a part is consistently having problems, we’re able to demonstrate that to them. That helps them identify the issue and make improvements.”
But what means the most to Frank is the impact his work has on Omnitrans riders.
“I recognize most of the coach numbers when I see them on the street,” he says. “And it feels good to realize that that I have played a part in keeping that vehicle on the road. All of us are working together as a team to make sure those passengers aren’t stranded. That’s the most important thing. That’s why we do what we do.”
– Juno Kughler Carlson